Step by Step Guide to Using QuickBooks


About QuickBooks Premier

QuickBooks Premier includes everything you need to track inventory, invoice clients, pay vendors, manage payroll, reconcile accounts, and generate reports. It is designed for small businesses with few employees, with up to five (5) users accessing it. The cost to operate QuickBooks Premier is just under $400 as of 2013.

QuickBooks Premier Features

1) Allow multiple users (up to 5) to access and work in QuickBooks at the same time. (You will need to purchase multi-user license to use this feature)

2) Conveniently email Invoices and Estimates to your Customers from your business email account through QuickBooks

3) Track sales, sales taxes, and Customer payments

4) See all your key Customer information at a glance with the Customer Snapshot

5) Stay on top of your receivables with the Collections Center

6) Access all your inventory items in one place with the Inventory Center. (You can add a notes field to each item for quick identification.)

7) Download your bank transactions into QuickBooks

8) Import data from Excel, Quicken, Microsoft Office Accounting, and prior QuickBooks versions

9) Save your worksheet formatting when you export QuickBooks reports to Excel

10) Attach and store documents in the Document Center

The Pros and Cons of QuickBooks Premier

The Pros:

1) QuickBooks Premier streamlines all small business tasks: from managing inventory to paying vendors; from invoicing customers to making direct deposits; from processing payroll to generating payroll taxes; from reconciling bank and credit card accounts to generating multiple reports.

2) QuickBooks Premier integrates with a variety of third-party products and includes numerous features to make life easier for business owners.

3) QuickBooks Premier has the capability to generate over 100 pre-configured reports in addition to custom, memorized, favorites, recent and contributed reports.

4) QuickBooks Premier can be accessed remotely allowing for more flexibility and options.

5) You can easily export data to popular productivity software such as Excel and QuickBooks Point Of Sale.

The Cons:

1) QuickBooks Premier cannot manage as much inventory or as many inventory data fields as QuickBooks Enterprise.

2) QuickBooks Premier only allows up to five (5) simultaneous users. (Even though you have to purchase licenses for multiple users, QuickBooks Premier is built to accommodate a maximum of five.)











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1099 Setup & Printing

Banking Setup & Management

Company Setup & Management

Employee Setup & Management

Customer Setup & Management

Vendor Setup & Management

Payroll Setup & Management

Deposits & Undeposited Funds

Financial Statements & Reports

Reimbursements & Investments

Invoicing & Receivables

Bookkeeping 101


Third-Party Applications

Preferences & Customization

C.O.A Setup & Management