QuickBooks Bill Payment & Management
How to Enter Bills Paid by Debit Card in
QuickBooks Pro, Premier, Enterprise
OPTION A: If you created bills in QuickBooks using the “Enter Bills” option, you must use the “Pay Bills” option to pay those bills. Here is how to pay those bills you created in QuickBooks using the “Enter Bills” option with your debit card:
Step 1. From the top menu bar in QuickBooks select Vendors, then Pay Bills. (A list of your outstanding bills will be listed in new screen).
Step 2. Check the box to the left of the vendor bill you wish to pay, and change the amount in the Amt To Pay/Amt. Paid field if you are not paying the full bill amount. (You can also select the Select All Bills option if you are paying all the bills listed in this window, for the same date.)
Step 3.Next, change the payment date to reflect the date you are paying the bill, and select the method of payment. Since you are using a debit card to pay, go ahead and select Check as well as Assign check numbers at Method/Payment Method.
Step 4. Next, click the dropdown at Account/Payment Account and select the bank account to which the debit card you are using to make the payments are connected.
Step 5. Click Ok.
Step 6. In the new screen, select “Let me assign check numbers”, and in the check number field type DC or DEBIT CARD to the left of each payment.
Step 7. Click Ok. (Now, if you go to that vendor bill, you will see it is now marked PAID, and it will also show up in your bank account register).
All done!
OPTION B: If you did not create bills in QuickBooks using the “Enter Bills” option, here is how to enter those bills that you paid using your debit card:
Step 1. Go to Banking at the top menu bar, and select Write Checks.
Step 2. Select the bank account to which your debit card is connected from the drop down list.
Step 3. Write DC or DEBIT CARD in the check number/No. field, enter the payee name in the Pay to the Order of field, and enter the amount you paid. (You can choose to input a memo in the memo field).
Step 4. In the Account field, select the account that the payment you made is relevant to, from the drop down list. For example, office supplies, Insurance, etc. (If you want to use an account that is not there, create it by typing it in then clicking another field, and selecting Set Up. See more on How to Set Up & Customize the Chart of Accounts in QuickBooks).
Step 5. Click Save. (Now that debit card payment will show up in your bank account register). Repeat these steps for the others.
All done!
BONUS:
Here is a quick way to enter your debit card payments more quickly (if you have a lot to enter):
Step 1. Go to Lists at top menu bar and select Chart of Accounts.
Step 2. Double click on the bank account that is connected to your debit card. (This will open your bank account register)
Step 3. Enter the date the debit card payment was made in the Date field, then write DC or DEBIT CARD in the Number field.
Step 4. Select the payee from the drop-down at Payee (if that payee is not there, write the name in then click another field, and select Quick Add if you want to add the vendor without any other info. Or Set Up if you want to enter other vendor info. such as their address, phone number, etc).
Step 5. Enter the amount you paid in the Payment field. (If you are entering a refund, enter it in the Deposit field).
Step 6. Select the account from the drop-down at Account, and hit the return key on your keypad. (Your transaction will be recorded and a new blank set of fields appear). Continue entering all your debit card payments this way, and after a while it will become seamless as the fields are prefilled as you type).
So the main thing to remember is that there is a difference between writing checks and paying bills. You write a check to pay a bill that you did not create a bill for in QuickBooks, and you use the Pay Bills option to pay a bill that you did create in QuickBooks. Learn more about Paying Bills vs Writing Checks in QuickBooks.
Related:
- How to Pay Bills in QuickBooks Pro, Premier, Enterprise
- How to Pay Bills in QuickBooks Mac
- How to Pay Bills in QuickBooks Online
- How to Enter Bills in QuickBooks Windows (Pro, Premier, Enterprise)
- How to Enter Bills in QuickBooks Mac
- How to Enter Bills in QuickBooks Online
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